Innovation Asset Collective (“IAC” or “we”), as a federally funded not-for-profit organization, respects the privacy of our members, our Website visitors, and all other persons who interact with IAC. IAC recognizes the importance of safeguarding your personal information.
If you have any questions concerning the processing of your personal data, you are welcome to contact us using the contact details provided at the end of this document.
Your Information, Your Choice
You have choices about how you interact with IAC. If you do not provide us with your personal information, you may not receive the requested service or activity from IAC.
When you interact with IAC, we may collect your personal information such as your name and contact information, including your address, postal code, phone number, fax number, and email address. For IAC members, personal information may further include, for example, financial information such as bank account or credit card details, gender information, occupation, employment and position, qualifications, work experience, professional memberships, or residency status.
We collect personal information about you only if it is necessary for IAC to meet its purposes and objectives. You will usually know when we collect this information because you will be asked to provide your information. We may also collect your personal information and other information when you interact with us, such as when you make an inquiry or input information through our Website, when you post content on IAC’s Website, when you apply for a grant, or when you meet with IAC staff. IAC will only use this information to contact you to answer your questions and requests, to provide you with the information which you have requested, to manage content which you have posted on our Website, to send you communications related to IAC’s events and programs (e.g., updates, reminders, etc.), to improve our services or product offerings, and/or to conduct data analysis for the purpose of tracking our programs and progress, and reporting same to Innovation, Science and Economic Development Canada (“ISED”).
When you apply for a job with IAC, your personal information, including your occupation, employment and position, qualifications, work experience, professional memberships, referee reports, employment history, academic record, and your residency status, is collected to allow IAC to contact you, assess your eligibility for employment, and determine your suitability for the job to which you have applied. A standard criminal background check conducted by the RCMP National Repository of Criminal Records or local police may be part of the hiring process. If an applicant is found to have a criminal record, the nature of the offense(s) will be provided to us by the RCMP so that we may assess the impact this record may have on suitability for employment with IAC.
IAC does not knowingly collect or solicit personal information from individuals under 18 years of age. If you are under 18 years of age, you should not provide personal information to IAC. If we later obtain actual knowledge that a user is under 18 years of age, we will take reasonable steps to remove that user’s personal information from our systems.
We may use accounts on social networks, including LinkedIn and Twitter, to engage with the public.
IAC’s social media accounts are publicly accessible, and your posts, comments, and replies to, and mentions of, IAC may be publicly visible, depending on your privacy settings. Your privacy and the retention of information on social media accounts are governed by the privacy policies of the parties that operate these social networks. Some social networks may allow you to control the information you make available to IAC. Users should review and agree to privacy policies and the terms and conditions of the parties that operate these networks prior to participating. IAC has no responsibility or liability for the way the organizations that operate such linked platforms collect, use, disclose, secure and otherwise treat your personal information.
We may collect and measure information available to us about social media activity to provide content that is relevant and potentially interesting to users of these social media platforms. We do not collect personal information during this process.
Use And Disclosure
We will only use or disclose your personal information for the same purpose or purposes as we collect it, or for a purpose that is consistent with IAC’s objectives. We will not share your personal information to any third party without your explicit consent, except to: (i) ISED only when necessary to fulfill our contractual obligations to ISED; and (ii) external service providers or contractors that we use to facilitate or outsource one or more aspects of the operation of our Website or our business. These services providers or contractors are subject to confidentiality agreements with us and other legal restrictions that prohibit their use of the information we provide them for any purpose other than to facilitate the specific outsourced related operation, unless you have explicitly agreed or given your prior consent to them for additional uses. Where possible, we will anonymize your information prior to disclosure to a third party.
From time to time, we may be required to provide personal information in response to a valid court order, subpoena, government investigation, or as otherwise required by law, or to collect a debt from or make a payment. We also reserve the right to report to law enforcement agencies any activities that we, in good faith, believe to be unlawful. We may release certain personal information when we believe that such release is reasonably necessary to protect the rights, property, and safety of others or ourselves. In all cases, we disclose only the minimum amount of personal information for the legally permitted or required purpose.
Retention of Personal Information
We only retain your personal information and other information you provide for as long as is necessary for us to use your information as described above or to comply with our legal obligations.
Security of Personal Information
IAC generally maintains your personal information through electronic files. Recognizing that your privacy is important, IAC employs reasonable technical, administrative and physical security measures to protect your personal information against unauthorized access. However, no transmission over the Internet can be guaranteed to be completely secure since “perfect security” does not exist on the Internet. Consequently, IAC does not represent, warrant, covenant or guarantee the complete security of the personal information you provide to IAC using the Internet.
Website Analytics and Cookies
HubSpot, SurveyMonkey Apply, Moodle and Other Third-Party Platforms
Our Website contains links to other Websites that IAC does not own or operate. We will not provide any of your personal information to these third-party Websites without your consent. We only provide links to third-party Websites as a convenience to visitors to our Website.
Contacting Us by Email
Please be careful whenever sending personal information to us via email. Email is generally not a secure means of transferring information. We therefore cannot guarantee that this information will not be lost or used in a fraudulent manner and we encourage the use of email encryption to communicate with us.